Assistance at the shareholders’ meeting and board of directors

Deminor helps you organize and professionalize the meetings of the board of directors and the shareholders' meeting.

Deminor has a team of financial and legal experts with unique expertise and experience in corporate governance.

Possible issues

  • No structure or good organisation in the different meetings
  • No fixed agenda for the meeting
  • No prior documentation or preparation
  • Unstructured process without clear leadership
  • Lack of clarity as to which decisions were taken and who is responsible for the follow-up
  • No minutes of meeting

Possible solutions

  • Define clear and precise operating rules (guidance or internal rules)
  • Determine fixed agenda and dates for meetings
  • Preparation, coordination and writing minutes of meetings
  • Report of decisions taken

Our approach

Deminor guides you from A to Z in organising meetings and professionalising your internal structure:

Step 1 Establishing internal rules of functioning for the meetings of the governing bodies.
Step 2 Setting the agenda and collecting the documentation in consultation with management.
Step 3 Sending the formal invitations with the agenda and the documentation.
Step 4 Provide secretarial services and act as coordinator during meetings.
Step 5 Preparing minutes of meetings. Monitoring the decisions taken with the parties involved.

Our clients

  • Shareholders or directors who wish to professionalise the functioning of the management bodies
  • Executive managers and directors concerned with implementing good corporate governance
  • Lawyers, accountants or consultants looking for an expert to coordinate and record the meetings of the governing bodies

Your guarantees

  • Total independence and an objective approach.
  • Strict confidentiality.
  • Acknowledged expertise and experience in corporate governance for more than 25 years.
  • Flexibility that allows us to adapt our interventions to each situation.
  • Transparent conditions described in an assignment letter.


  • An hourly rate agreed in advance.
  • The possibility to define an indicative budget for every phase of the assignment.
  • A monthly invoice with a detailed overview of the services.

Our references

In respect of the confidential nature of our files, references are only available on request.

Click here for an overview of our interventions and testimonials of our clients


Questions? Do not hesitate to contact us

Office Brussels: Tel. +32 (0)2 674 71 10

Office Gent: Tel. +32 (0)9 283 71 10