Assistance at the general shareholders’ meeting and board of directors

Deminor helps you to organise and professionalise meetings of the board of directors and the general meeting.

Deminor has a team of financial and legal experts with unique expertise and experience in corporate governance.

Possible situations

Lack of structure or good organisation in the various meetings

Lack of fixed agenda for the meeting

Lack of prior documentation or preparation

Unstructured flow without clear leadership

Uncertainty of which decisions were taken and who is responsible for the follow-up

Lack of minutes of meeting

Our solutions

Drafting clear and precise operating rules (guidelines or internal rules)

Setting fixed agenda and dates for meetings

Preparation and coordination of meetings

Recording of the decisions taken

Our method

Deminor guides you from A to Z to organise and professionalise meetings of the board of directors and the general meeting:

Step 1 Drafting internal rules governing the meetings of the administrative bodies.
Step 2 Drafting the agenda and collecting the documentation in consultation with management.
Step 3 Sending the formal notices of meetings with the agenda and submitting the documentation.
Step 4 Providing the administration and acting as coordinator during the meetings.
Step 5 Drafting the minutes of meetings. Monitoring the decisions taken with the parties involved.

Our clients

  • Shareholders or directors who wish to professionalise the functioning of the management bodies
  • Executive managers and directors concerned about implementing good corporate governance
  • Lawyers, accountants or consultants looking for an expert to coordinate and write minutes of meetings of the administrative bodies


Your guarantees

Deminor represents:

  • Total independence and an objective approach.
  • Strict confidentiality.
  • Acknowledged expertise and experience in corporate governance for more than 25 years.
  • Flexibility that allows us to adapt our interventions to each situation.
  • Transparent conditions described in an assignment letter.


  • An hourly rate agreed in advance.
  • The possibility to determine a fixed budget per meeting or on an annual basis.
  • A monthly invoice with a detailed overview of the services.

Our references

In respect of the confidential nature of our files, references are only available on request.

Click here for an overview of our interventions and testimonials of our clients


Questions? Do not hesitate to contact us

Office Brussels: Tel. +32 (0)2 674 71 10

Office Gent: Tel. +32 (0)9 283 71 10